Printers that are not secured for network printing pose an extremely risky option as they expose organizations to ransomware, data breaches, and compliance issues.
But securing those Multi-function Printers (MFPs) does not have to be difficult. Here are four industry-leading methods to apply when it comes to strengthening your printer and network security. Get to know also hp printer default admin password.
1. Apply User Access Restrictions to Users
Controlling and monitoring all network users is crucial in the deployment of networked business solutions. This is the same approach when configuring MFPs to be used by team members both inside and out members.
Users who are connected to an MFP should be assigned access restrictions that limit access to administration functions of the printer and the internal settings for storage. This allows IT administrators the ability to monitor use of the MFP all day long from both external and internal team members while limiting vulnerability to data breaches as well as leaks.
2. Keep Printer Software Regularly Updated
Modern MFPs operate on advanced software specifically designed to function effectively within the modern infrastructures for business.
Related: Top 5+ Problems With HP Printers
But, like any other device MFPs also require regular firmware updates from time intervals to improve their performance and their security. MFPs running outdated software could expose your device to vulnerabilities in networks.
In this situation, administrators should check regularly the state of their devices and make sure that the software onboard is current, regardless of whether an update appears important or not.
3. Remove Automatic Memory Storage
Most MFPs come using certain default processes to enhance device performance but could result in a lack of security. A lot of MFPs utilize portions of their memory cache to save temporarily stored data in case of printing errors, as well as to facilitate quick and simple “scan into emails” transfer of data.
However, the data stored in these memory stores could be vulnerable and could cause data leakage if they are left on the computer after it is sold or returned.
The most secure method is to deactivate the automatic memory storage function on your MFP If applicable and make sure that your printer’s hard drives are fully formatted before letting go of ownership of the drives.
4. Change the Administrative Password
An alarming number of offices make this mistake when setting up the MFP for general usage – they forget to change the administrator password.
While it might seem like an unimportant best procedure, changing your login credentials for administrative use can aid in protecting you from various security weaknesses. The default passwords for administrative logins on MFPs are readily identifiable for hackers who want at gaining access to devices, download malware and even install security backdoors into places.
Changing the password for administrative access to your MFP is among the first steps you take and can often provide the greatest security implications.
Printing in the connected, Modern World
It’s crucial to remember that when you think about security for your business the primary objective for any company should be to minimize its vulnerability to attack. By following these guidelines when it comes to securing your MFP You’ll dramatically reduce the chance of a data security breach happening while making sure you adhere to the highest levels of compliance with your business in terms of security and compliance.
