For many purposes, more preparation is needed for a hybrid virtual meeting than for a face-to-face one. The planner and the participants both need to do some extra work in advance. If a virtual conference is to have an online component, all participants must ensure they have the right software installed and that it is running smoothly.
It can be hard to anticipate any potential issues that participants may have with computer access due to the fact that each company's hybrid event networking and firewall are configured differently. As a result, it's important to send out call-in instructions ahead of time and remind guests to check that they've downloaded any relevant materials at least a day in advance of the meeting and to join the call early. These two measures are designed to reduce the likelihood that the meeting's start time will be delayed due to technical issues experienced by participants.
Keep up the niceties. As opposed to in-person meetings, online interactions often do not begin with the customary round of introductions and small conversations. These seemingly insignificant elements of a virtual meeting management can actually go a long way toward getting people involved and feeling like they know one other. Hence, please ensure that you have at least 5-10 minutes in your schedule for people to introduce themselves. In addition, an "ice breaker exercise" could be useful if the situation calls for it.
